Capability Catalog
Vortex 360 HR Complete Feature List
Explore every platform and module capability in one place — with AI HR Assistant at the center of the experience.
AI HR Assistant
Conversational HR copilot that answers natural-language questions using live, permission-aware HR data across all modules.
Natural-language Q&A for HR leaders, managers, and operations teams
Cross-module coverage: people, org structure, leave, attendance, payroll, recruitment, training, separation, expenses, and assets
Suggested prompts for common HR scenarios and faster decision support
Conversation history for repeatable stakeholder reviews
Tool-backed responses with trace visibility (how each answer was generated)
RBAC-aware access — users only retrieve data they are authorized to view
Tenant-configurable AI provider and model settings
Example use cases: pending approvals, leave balances, pipeline health, onboarding backlog, payroll batch status, expense queues
A) Platform-wide capabilities
AI & Intelligent Automation
AI HR Assistant integrated across HR modules
Permission-scoped data retrieval and response generation
Suggested prompts and conversational history
Authentication & Access
RBAC roles (admin, HR manager, team lead, employee, auditor)
Permission scopes by org unit, department, location, and job role
SSO readiness (SAML/OIDC) and session controls
Approvals & Workflow Engine
Central approvals hub for cross-module pending work
Multi-step approvals (create → review → approve → complete)
Rejection reasons, resubmission, and approval history
Leave, expense, and HR workflow routing with actor traceability
Biometric & Hardware Integration
Biometric terminal connections (fingerprint / face devices)
Windows biometric agent for on-premise terminal polling
RFID, kiosk, mobile, manual, and online check-in channels
Terminal-to-employee PIN mapping and raw punch visibility
Auditability & Security
Immutable audit logs (who/what/when/where)
Data change history for critical entities
Field-level access control and sensitive data masking
Data & Documents
Document upload, metadata tags, and optional versioning
Template-based naming standards
Import/export (CSV/XLSX) per module
Notifications
Email and in-app notifications
Event triggers (assignment, approval, reminder)
Notification preferences per user
Search, Filters, and Tables
Global search across employees, candidates, and HR records
Advanced filters (date ranges, status, org unit, tags)
Sortable columns, pagination, and saved views
Employee Self-Service
Employee portal for profile, payslips, and leave requests
Announcements and messaging for workforce communication
Role-scoped visibility aligned with HR admin policies
Internationalization & Admin Settings
Locale and timezone handling
Configurable forms and templates
Tenant-level branding options
UX Quality & Reliability
Loading and empty states
Keyboard accessibility and visible focus states
Responsive layouts for 375 / 768 / 1024 / 1440
B) Module-specific capabilities
1) Employee Master Data
Core capabilities included in this module family.
Employee profiles with employment status timeline
Org and job assignment with document management
Bulk employee import and department import
Lifecycle events, probation tracking, and search filters
2) Org Structure & Roles
Core capabilities included in this module family.
Department hierarchy and organization chart
Positions (vacant and filled headcount slots)
Job titles, job grades, and cost centers
Reporting relationships and supervisory structure
3) Recruitment (ATS)
Core capabilities included in this module family.
Requisitions, job postings, candidates, and applications
Kanban pipeline from applied through hired or rejected
Interviews, assessments, offers, and offer templates
Talent pool, referrals, agencies, and careers portal
Email templates, recruitment budgets, and candidate import
Analytics: funnel, time-to-hire, cost-per-hire, source ROI, diversity, and more
4) Onboarding
Core capabilities included in this module family.
Department-based onboarding checklists
Task completion tracking with required items
Open onboarding queue and completion status
Probation employee tracking and due-date visibility
5) Separation & Offboarding
Core capabilities included in this module family.
Separation requests and exit workflow management
Exit interviews with scheduling and completion tracking
Clearance checklists (in progress, blocked, completed)
Separation analytics by type, department, and duration
6) Performance & Goals
Core capabilities included in this module family.
Performance summary dashboard
Open goals and goal coverage across employees
Reviews due in the next 30 days
Achievements year-to-date tracking
7) Learning & Development
Core capabilities included in this module family.
Training programs catalog and program management
Training schedules and session planning
Certifications tracking and renewal visibility
Skill gap analysis and development planning
8) Time & Attendance
Core capabilities included in this module family.
Check-in / check-out (biometric, RFID, mobile, online, manual)
Attendance transactions, records, and shift assignment
Devices and connections with biometric agent support
Attendance map, absence calendar, and holiday calendar
Day types, day type requests, pay period, and payroll rules mapping
Raw terminal punches and terminal-to-employee mapping
9) Leave Management
Core capabilities included in this module family.
Leave types, balances, accruals, and manual balance updates
Leave requests, approvals queue, and settings
Holiday calendar and leave calendar views
Leave reports and utilization tracking
10) Payroll Operations
Core capabilities included in this module family.
Payroll periods, salary structures, and earnings/deductions components
Payroll batches, employee payroll records, and payslips
Tax configuration, bonuses, and overtime adjustments
Audit-friendly payroll run history and reconciliation
11) Employee Expenses
Core capabilities included in this module family.
Expense submission with categories and receipts
Approval, rejection, and reimbursement workflow
Status tracking: submitted, approved, reimbursed, cancelled
Employee and finance visibility with searchable registers
12) Asset Assignments
Core capabilities included in this module family.
Assign company assets to employees
Track active assignments and return workflows
Asset history per employee for audit and handover
Integration with core asset inventory
13) Policy & Compliance
Core capabilities included in this module family.
Versioned policy library
Required acknowledgements and review cadence
Compliance visibility for HR administrators
Policy alignment with training and workforce governance
14) Employee Self-Service Portal
Core capabilities included in this module family.
Employee dashboard and profile management
Self-service payslip access
Leave request submission and status tracking
Announcements and internal messaging
15) HR Dashboard & Analytics
Core capabilities included in this module family.
HR attention queue: leave, onboarding, probation, vacant positions
Recruitment analytics suite (12 dedicated reports)
Separation, leave, attendance, and performance summaries
Workforce KPI cards and recent activity feeds
16) Central Approvals
Core capabilities included in this module family.
Unified pending approvals across HR workflows
Cross-module visibility for managers and HR admins
Approval actor history and status tracking
Queue filtering for faster operational triage
17) Admin, Security & Audit
Core capabilities included in this module family.
RBAC management UI and role-permission matrix
Approval routing and tenant isolation
Data retention controls and audit viewer
System settings for HR module configuration
18) Integrations & API
Core capabilities included in this module family.
REST APIs for HR CRUD, workflows, and reporting
Biometric agent deployment and terminal sync
Webhooks and event subscriptions
SSO readiness and notification provider integration
Ready to evaluate fit and pricing?
Use this capability map to align stakeholders, then move to plan comparison and rollout.